- West Coast Conveyancing

Questions for Sellers – From Kaitlin Taylor

PLEASE ENSURE ALL SECTIONS OF THIS FORM ARE ANSWERED AND COMPLETE

Address of property being sold:(Required)

Please advise your preference to receiving our settlement documents.(Required)

Via Docu-Sign (please note this is our preferred method)

Via Email (we will email your documents to be printed signed and emailed back)

Via Post (we will mail your documents for signing then returned to us via post)

In office (attend our office to sign documents including verification of identity – additional fees may apply)

Verification of Identity

As part of the settlement process all sellers must have their identity verified and we may need to collect information required under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006. We use easyAML to verify your identity and the costs vary depending on whether you are an individual or have a more complex company/trust structure. $20 + GST for each individual and $35 + GST for each company/trust entity (up to a maximum of $231).

Number of sellers on Contract?(Required)

One

Two

Three

Four

Seller (1) – Individual or Corporation?(Required)

Individual

Corporation

Seller (1) – Corporation Name and ACN(Required)

Registered entity name ACN

Seller (1) – Director's Mobile Phone Number:(Required)

Seller (1) – Director's Email:(Required)

Seller (1) – Full Legal Name(Required)

Prefix (Mr/Mrs/Miss/Etc)

Seller Last Name / Surname (1)(Required)

Last Name / Surname

Seller First Name (1)(Required)

First Name

Seller Middle Name/s (1)

Middle Name/s

Have you changed your name since you purchased the Property(Required)

Yes

Seller (1) – Previous Name(Required)

First Middle Last

Seller (1) – Date of Birth:(Required)

Seller (1) – Mobile Phone Number:(Required)

Seller (1) – Email:(Required)

Seller (2)- Individual or Corporation?(Required)

Individual

Corporation

Seller (2) – Corporation Name and ACN(Required)

Registered entity name ACN

Seller (2) – Director's Mobile Phone Number:(Required)

Seller (2) – Director's Email:(Required)

Seller Name (2) – Full Legal Name(Required)

Prefix (Mr/Mrs/Miss/Etc)

Name(Required)

Last Name / Surname

Name(Required)

First Name

Name

Middle Name/s

Have you changed your name since you purchased the Property(Required)

Yes

Seller (2) – Previous Name(Required)

First Middle Last

Seller (2) – Date of Birth:(Required)

Seller (2) – Mobile Phone Number:(Required)

Seller (2) – Email:(Required)

Seller (3) – Individual or Corporation?(Required)

Individual

Corporation

Seller (3) – Corporation Name and ACN(Required)

Registered entity name ACN

Seller (3) – Director's Mobile Phone Number:(Required)

Seller (3) – Director's Email:(Required)

Seller (3) – Full Legal Name(Required)

Prefix (Mr/Mrs/Miss/Etc)

Name(Required)

Last Name / Surname

Name(Required)

First Name

Name

Middle Name/s

Have you changed your name since you purchased the Property(Required)

Yes

Seller (3) – Previous Name(Required)

First Middle Last

Seller (3) – Date of Birth:(Required)

Seller (3) – Mobile Phone Number:(Required)

Seller (3) – Email:(Required)

Seller (4) – Individual or Corporation?(Required)

Individual

Corporation

Seller (4) – Corporation Name and ACN(Required)

Registered entity name ACN

Seller (4) – Director's Mobile Phone Number:(Required)

Seller (4) – Director's Email:(Required)

Seller (4) – Full Legal Name(Required)

Prefix (Mr/Mrs/Miss/Etc)

Name(Required)

Last Name / Surname

Name(Required)

First Name

Name

Middle Name/s

Have you changed your name since you purchased the Property(Required)

Yes

Seller (4) – Previous Name(Required)

First Middle Last

Seller (4) – Date of Birth:(Required)

Seller (4) – Mobile Phone Number:(Required)

Seller (4) – Email:(Required)

Who is the best person for us to contact during the course of the transaction?(Required)

Please note this refers to if at any point you will be unreachable via phone or email…. You do not need to attend settlement.

Will any Sellers be absent during settlement?

Yes

If yes, Who?

Date absent from:

Date absent to:

Contact Number while absent:

Contact Email while absent:

Mailing address for all parties DURING settlement:(Required)

Street Address City State Postal Code Country

Please note that our correspondence will be sent via email unless otherwise instructed.

Mailing address for all parties AFTER settlement:(Required)

Street Address City State Postal Code Country

(please note that should your address change at anytime after settlement from what you have advised us here it will be your responsibility to notify all relevant rating authorities)

Did you occupy the property as your usual place of residence at the 30th June?(Required)

Yes

If yes, would you like us to send information to sort out your connections and disconnections of electricity, gas, phone, internet and pay tv? It is a free service we offer you with no lock in contract or exit fees.

Yes

Fast Connect is Australia’s leading connections service provider servicing customers moving home anywhere in Australia. With Fast Connect, customers can have their applications lodged to set up their new electricity, gas, phone, internet and pay TV accounts, and close old accounts at their old address. https://www.fastconnect.net.au/newapp/application

Is the property currently rented?(Required)

Yes

Name of Letting Agent:(Required)

Contact Number:

Will the property be vacant at settlement?(Required)

Yes

If your property is part of a Strata is a Strata Management company handling strata levies and payments?

Yes

If yes, please provide the Strata Management company details:

If no, is there Joint Insurance over all the units in the Strata?

Yes

If yes, please provide a copy of the insurance to your Conveyancer and advise how much you paid below?

Does your property comply with current RCD and smoke alarm regulations?(Required)

Yes

If you are planning to sell your home, RCDs must be fitted to protect all circuits supplying power points and lights before the land title is transferred. The Building Regulations 2012 (the Regulations) in Western Australia require the owner of a dwelling to have compliant smoke alarms installed prior to the sale or transfer of ownership of the dwelling.

It is now a requirement that all sellers must obtain an ATO Clearance Certificate (for contracts dated 1 January 2025 onwards), please confirm you are able to obtain the ATO Clearance Certificate (see below note):

Yes

It is a requirement that all sellers provide a clearance certificate. If you do not have access or the ability to complete the form online, the application can be done via post. You should receive the certificate within days of lodging the application however, if there are irregularities and manual processing is required, it can take up to 28 days. The certificate is valid for 12 months, no application fee is required. Please complete and lodge this form as soon as possible. Should you not be able to provide this clearance certificate to the Buyer prior to settlement, we will be required to credit the Buyer 15% of the purchase price which will be paid to the Australian Taxation Office (ATO). https://www.ato.gov.au/FRWT_Certificate.aspx

If no, would you like us to apply on your behalf?

Yes (Cost for us to complete $220)

By ticking Yes to this question your Authorise us to lodge the Application with the ATO and declare that all information provided is correct.

If yes, please answer the following questions: Has your residency status changed since your last tax return or will it change before you sell the asset?

Yes

Have you lodged an Australian Tax return for the last two years?

Yes

Are you holding the property on behalf of a foreign resident or on behalf of other entities that include foreign resident?

Yes

Please provide your Tax File Number

Are you aware of any Caveats lodged on your property?(Required)

Yes

Please note that if there is a caveat over your property, this is your responsibility to organise removal prior to settlement and provide us with the applicable details ASAP to avoid delays.

Is the property mortgaged?(Required)

Yes

Have you completed your discharge authority?(Required)

Yes

If you have a Mortgage registered over the property we highly recommend you contacting the appropriate parties to advise the property has now sold. Your bank will require you to sign and complete a discharge authority to initiate the discharge/release of mortgage process, if possible if you can provide us with a copy of the fully executed form.

If yes, Mortgagee (Bank) Name:(Required)

Is this property being used as additional security for another loan?(Required)

Yes

If yes: (this may result in a partial discharge and require your bank to value the other property to ensure enough equity for release – please contact your bank ASAP)

Address of the other property secured by your mortgage:(Required)

Approximate Payout of Loan:

Will you be requesting your mortgaging bank to collect full proceeds at settlement:(Required)

Yes

Please note this only applies if you have another bank account with the same bank to whom your mortgage is currently with, your mortgaging bank cannot transfer to other banks outside of their company.

Bank Account Details

Occasionally our office will need to retain funds from you at settlement for rates & taxes not available at the time of settlement. Please provide bank details for any refunds due back to be deposited into. WARNING: If you receive an email or text from us requestion funds you MUST call us to confirm. Our preferred method of obtaining and providing account details will be through PEXA key which will be set up by your conveyancer.

Bank:

Account Name:

BSB:

Account Number: